Example: Barcode Separation

Last Updated: Version R2601

The barcode handling feature allows for barcode reading, document separation, value extraction, and zone-based barcode location identification. These features support multiple barcode formats and provide configuration options for specifying barcode usage within RICOH IA.

If you are a Workflow Designer, browse to Settings ® Separation Profiles to configure these settings. Once the profile is saved, a Workflow Designer can use a profile within a Batch Type. Also refer to Process Flow Example: Zone Barcode Location Identification.

If you are an Operator, complete these instructions by clicking the Gear icon on the New Batch page, and then selecting the Document Separation tab.

Example 1: Document separation based on barcode type

Follow this example to separate a scan into multiple documents each time a specific barcode type is detected. For example, if you scan a 5 page document, and the selected barcode type is found for all 5 pages, 5 individual documents are created from the scan.

  1. From the Document Separation Type list, select Barcode and Patch Code Separation.

  2. Enable Barcode Separation.

  3. From the Barcode Type list, select one type. Supported types are: Aztec, Codabar, Code 128, Code 39, Code 39 Full, Code 93, DataMatrix, EAN 13, EAN 8, Interleaved 2 of 5, Micro PDF 417, Micro QR Code, PDF 417, POSTNET, QR, UPC-A, UPC-E.

  4. Optional: Enable the Barcode Checksum option if the barcode contains a first and last character identifier.

  5. From the Start New Document When list, select Barcode Type Found.

  6. Optional: Enable the Use Barcode Value for Document Type to assign a type to the document when a barcode values matches a document type name.

  7. Optional: Enable Delete Barcode Separator Sheet to remove the separator sheet from the scan.

  8. Click Saveand then start a new batch to use these settings.

Example 2: Document separation based on wildcard value

Follow this example to separate documents when a barcode value is identified, rather than just the barcode type. By using a wildcard value, you can set up a flexible configuration to identify and separate documents within a batch scan. The wildcard operators available are Equals, Not Equals, Contains, Not Contains, In, Not In, Starts With, Not Starts With, Ends With, Not Ends With, Match, or Not Match.

  1. From the Document Separation Type list, select Barcode and Patch Code Separation.

  2. Enable Barcode Separation.

  3. From the Barcode Type list, select one type.

  4. From the Start New Document When list, select Barcode Value Found.

  5. Choose an option from the Operator list and then enter the corresponding data in the Barcode Value field. For example, if the barcode includes a department ID and you want to separate a scan based on the ID, you can select Contains, and then enter the department ID. Any time the batch process matches this ID, a new document is created within the scan. As an another example, this functionality could be used to identify client/matter details and then scan and route documents accordingly.

  6. Optional: Enable the Use Barcode Value for Document Type to assign a type to the document when a barcode value matches a document type name.

  7. Optional: Enable Delete Barcode Separator Sheet to remove the separator sheet from the scan.

  8. Click Saveand then start a new batch to use these settings.